Allocation Payments

 

Overview: There are times when you have a corporation or school only wants you to take one payment and apply to the department within that corporation or school.

 

Set Up:

 

1.  Create a customer as the main customer for all the other locations. (This will be a dummy customer just to hold the funds).

2.  Create a Disbursement. You can call it whatever you want Payment Card, Allocation, etc.)

 

            *NOTE: For this purpose, we will call it DISBURSEMENT – ALLOCATION

 

3.Go to Program Menu>Configurations> Accounting Configurations>Disbursements> Add, (Fill out the Store, Name, Check use as Account Payment Method, Enter large $$ in the Owner, Manager, Counter)

            a. Make sure you check the box to make this an account payment.

 

 

 

Take Payment:

 

1. Go to the Main School – Take the payment with the credit card, - Leave on Account as a credit memo

2. When you are ready to pay the other contracts, you will make payment as negative payment out of the Main Account choose the payment method credit memo, DISBURSEMENT -ALLOCATION

3. Apply the negative payment to the main account, reducing the money in this account.

4. Go to the contract you want to pay

5. Make a payment by Credit Memo, for the positive amount, you want to apply to contract. Choose DISBURSEMENT- ALLOCATION

 

Follow same steps above for the other contracts

 

You can run a report from program menu, accounting reports, disbursement report, to see the breakdown of your payments.